1.(18.30) Chair’s Introductions and Apologies for absence
2.(18.35) Andrew Pattison (Interim Head of Housing and Adult Social Care Finance) – Discussion and Clarification around CASP Accounts and FOI requests
3.(18.45) Steve Parsons (Programme Manager {Resident Involvement} Capital Delivery) – Presentation and Discussion on the Partnering Arrangements for Capital Works
4.(19.15) Chair’s Announcements
5.(19.25) CASP Correspondence
6.(19.35) Minutes of the Committee Meeting held on December 8th 2008
7.(19.50) Draft Letter to Potential Sub-Group Members
8.(20.00) CASP Priorities List 2008/09
9.(20.20) Training Needs / How to Progress CASP
10.(20.35) Rep Reports
11.(20.55) Date of the Next Meeting
Please note the times given for each agenda item are approximate and the delivery of some items may be longer or shorter than stated
December 2008
CAMDEN ASSOCIATION OF STREET PROPERTIES
December Committee Meeting to be held on
Monday 8th December 2008 at 18.30 hours
Hamilton House
Mabledon Place London WC1H 9BD
A G E N D A
Would CASP members please notify any apologies or items of urgent business to Mike Cookson-Taylor on xxxxxxxxx or e mail to xxxxxxx
Dawn Aldred ( Tenant Participation Manager ), Daniel White ( Energy and Sustainability Officer )
Councillor (s)
Cllr. Alex Rowell
observers
none
minute taker
Dawn Aldred (TPM )
apologies from
actions agreed at Dec 08 meeting
ref:
action:
responsibility of:
As the Council is closed for ‘normal’ business between 25.12.08 – 5.1.09, it was agreed that action points would be kept to a minimum at Dec 08 meeting, as the Council dealt with emergencies during this period.
6.
Consultation on Walkabout proposals
awaiting clarification after HMIP re-organisation
7.
Reps Reports and other CASP meetings –
Sub groups to be launched in early 2009
November 2008
CAMDEN ASSOCIATION OF STREET PROPERTIES
November Committee Meeting to be held on
Monday 24th November 2008 at 18.30 hours
Room 3, CamdenTown Hall (opposite St Pancras Station)
A G E N D A
Would CASP members please notify any apologies or items of urgent business to Mike Cookson-Taylor on XXXXXXXXXX or e mail to
1)(18.30) Chair’s introductions and apologies for absence
2)(18.35) Rhys Makinson, (Assistant Director of Housing and Adult Social Care {Finance Services}) - presentation & discussion on “How is our rent money spent”
3)(19.05) Chair’s Announcements
4)(19.15) CASP Correspondence
5)(19.35) Minutes of the Committee Meeting held on October 27th 2008
6)(19.50) *Cllr Keith Moffitt, (Leader of Camden Council) - Update on sell-offs / proposed meeting with Margaret Beckett MP
7)(20.00) Committee discussion around sell-offs / identify / network for support for CASP from other organisations?
8)(20.15) Feedback from additional CASP meetings – Cllr James King / CASP Compact meeting
9)(20.35) Rep Reports
10)(20.55) Date of the next meeting
*Councillor Moffitt as previously mentioned is literally only popping by for a quick update
Please note the times given for each agenda item are approximate and the delivery of some items may be longer or shorter than stated
CASP Committee Meeting Minutes
24th November 2008
CamdenTown Hall – Committee Room 3
date
24 November 2008
members present
MCT, DR, Mac, PD, TE, RF, CB, MC, JM, KOD,
officers present
Rhys Makinson, Assistant Director LBC (Finance) – part of meeting / Cllr Keith Moffitt. Leader of the Council – part of meeting
CASP members also raised an issue with the Garden Maintenance element of the funding split – they felt that CASP members did not benefit from this, and would raise it as a discussion point at the next meeting for district representatives.
District reps
3
Inform members when web-site available on-line.
MCT
4
Make changes agreed
KO
6
A brief discussion followed including a discussion about the existing draft letter to the Housing Minister during which CASP agreed to::
¯Send it as an open letter to Margaret Beckett via the Camden New Journal; and copy it to the two parliamentary representatives.
Contact heritage and Conservation groups to get information
KO’D
PD & MCT
7
Agreed to defer sign up of DMC registration until CASP Chair could clarify these points with KO.
MCT/KO
CASP members will meet with the officer responsible on 25th November and report back to next meeting.
DR/RF/MCT
CASP will receive a copy of the TPAS research report in due course and distribute it to members.
KO’D
9
CMB member to report CASP comments back to next CMB meeting
RF/DR
10
Chair to begin stage 2 Complaint.
Sub committee to be established
MCT
MCT/TE/MC/DR
Chair to continue to liaise with TP re: venue for CASP December meeting.
Chair to discuss £5 with SC
MCT
Chair to submit receipt for payment from the Council for a computer power lead.
MCT
October 2008
CAMDEN ASSOCIATION OF STREET PROPERTIES
October Committee Meeting to be held on
Monday 27th October 2008 at 18.30 hours
Room 3, CamdenTown Hall (opposite St Pancras Station)
A G E N D A
Would CASP members please notify any apologies or items of urgent business to Mike Cookson-Taylor or to Karen Orr on (020) 7974-3901 or to karen.orr@camden.gov.uk
1)Chair’s introductions and apologies for absence
2)Chair’s Announcements
3)CASP Correspondence - This has now all been put on the Yahoo e mail site, so it can be accessed before the meeting to help aid discussion
4)Minutes of the Committee Meeting held on September 29th 2008
5)CASP Membership
6)CASP Action Plan 2008 – 2009 Recommendations, Suggestions and Priorities for the Coming Year including Setting future CASP Meetings for 2008 - 2009
7)The CASP Compact and the Compact Sub-Group
8)CASP Sub-Groups – Green/Gardening Sub Group, Leaseholders Sub Group and Editorial/Training Sub Group
9)CASP Training and the new CASP Website ideas
10)Rep Reports including Cllr. Naylor meeting, TP Monitoring Group, SHG, CCPCG and CMB
to wait until CASP hear back from the Council about their advice before circulating the TPAS report into Tenant Participation to Committee members.
2.2 a)
MCT to contact KO about whether he will go to the tenant monitoring project group tomorrow.
2.2 b)
MCT will feedback to CASP on progress made by the tenant monitoring project group.
2.3
CASP will submit applications to register with the Council.
4.1 a)
KO’D to contact KO re proposed amendment to 3.4 which could be added as a post meeting note.
4.1 b)
the minutes of 29 September were a true and accurate record once the corrections identified above have been made.
4.7 a)
to inviteRhys Makinson, the Assistant Director for Finance, to the next meeting to talk about how tenants rents are spent by the Council.
4.7 b)
that the CASP minutes of 30 June will be sent out to members.
4.7 c)
to formalise the draft letter to the CNJ from CASP and send to Margaret Beckett. Agreed to invite Margaret Beckett, Frank Dobson and Glenda Jackson.
4.7 d)
to re issue the request that Cllrs include CASP in the meeting they want to attend with Margaret Beckett.
4.7 e)
MC to speak to Andrew Marshall to ask if he will also attend.
4.7 f)
PD to help organise a walkabout in CamdenTown.
4.7 g)
comments on membership forms from new members to be collated.
4.7 h)
to defer choosing the CASP rep on the Camden Leaseholders Forum until the next meeting. PD to email leaseholder members of the CASP Committee to think about standing
4.7 i)
DR will email the next Housing Strategy and Policy Forum agenda to committee members.
4.7 j)
a calendar of meetings for 2009 to be sent to all committee members. Dates have been agreed with the chair and confirmation of the venue is to be added.
5.1
KO to investigate whether it is possible to show the location of CASP members on a GIS map of the borough, using ward boundaries.
6.1 a)
to hold a small focussed meeting about progress with the Compact action plan.
6.1 b)
agreed to circulate the list about the 10 most contentious issues for street properties to all members.
7.1
the CASP action plan should be reviewed and updated, then formally incorporated into the Compact.
7.1
the Compact Monitoring sub group to meet in the third week of November (possibly 17th from 6.30pm) so that they can report back to the November meeting.
8.1 a)
to include a programme of CASP sub group meetings in the reviewed action plan...
8.1 b)
to formally launch all the sub groups in January and inform members of this through a news item going out shortly
9.1 a)
TE to find a free server to host the new CASP website. In the meantime, the CASP website will be kept. Once the new one is developed a link to it will be included on the old website.
9.1 b)
all members to email MCT about their training needs.
10.2 a)
to send the Camden Community and Police Consultative Group report to the CamdenTown meeting and District reps.
10.2 b)
MCT to meet with the chair of the Camden Community and Police Consultative Group to get help with the proposed Camden Town meeting and invite him.
11.1
to invite Cllr Alexis Rowell and Daniel White (sustainability officer) to the short meeting on 8 December to discuss sustainability issues.
11.2
to invite Steve Parsons on partnering and a key officer from repairs to the January meeting.
11.3
TE was chosen for two officer posts at the last meeting, agreed that this was too much work for one member and that TE would concentrate on the Publicity/Training post and work. Another committee member still to be found.
11.4
that there will be less agenda items for November’s meeting.
September 2008
CAMDEN ASSOCIATION OF STREET PROPERTIES
September Committee Meeting to be held on
Monday 29th September 2008 at 18.30 hours
Room 3, CamdenTown Hall (opposite St Pancras Station)
A G E N D A
Would CASP members please notify any apologies or items of urgent business to Mike Cookson-Taylor or to Bruno Sanhueza on (020) 7974 5984 or to bruno.sanhueza@camden.gov.uk
1)Chairs Announcements & Apologies for Absence
2)CASP Correspondence
3)Minutes of the Committee Meeting held on June 30th 2008
4)Future Minute Taking - Discussion on Recording of Information and Vacant Secretary Post
5)CASP Membership
6)CASP Action Plan 2008 – 2009 Recommendations, Suggestions and Priorities for the Coming Year including Setting future CASP Meetings for 2008 - 2009
7)CASP Representatives – The Role of the CASP Rep / Election of District Reps And The Reps for the Various Groups we sit on
To put all CASP correspondence on the Yahoo email address so that all Committee members would have access. MCT undertook to do this time after informing them all of the password.
MCT
2
DR to chase Philip Colligan, Deputy Director of HASC about discussing issues raised by CASP on health and safety and fire safety in street properties.
DR
3
KO’D to write to Philip Colligan with queries about what funding bids the Council have made, how much was it for and do they affect street properties.
KO’D
4
To set up a core sub group of LD; MaC; JM; FF; CB; KO’D; PD; RF; DR & MCT to attend meetings. Other members could dip in and out. MCT to email all members to keep them informed and to make sure that meetings fall in different months. Noted CB is not available on Tuesday and Wednesday evenings.
MCT
5
To arrange regular meetings with Cllrs Naylor and King.
MCT
6
KO’D or MaC to be the substitute for the tenant monitoring project group – if needed.
KO’D
7
MCT to report back to the next CASP Committee meeting about the first tenant monitoring project group meeting as an agenda item.
MCT
8
CASP reps on the Camden Community and Police Consultative Group will discuss then respond to the question from the CCPCG on how their perceptions of the Metropolitan Police have changed.
MCT
LD
9
DR to find out how discussions CASP have been having with Cllr Naylor fit in to the HRA Review.
DR
10
PD to discuss with Cllr Philp, the Housing Scrutiny Committee chair, inviting CASP to comment at Scrutiny meetings.
PD
11
That the minutes of 30 June were a true and accurate record once the corrections identified have been made.
KO
12
KO to provide written guidelines for CASP on photocopying for them.
KO
13
MCT to write a draft letter to the CNJ and circulate to Committee members for comments first.
MCT
14
CASP procedure on writing letters/contacting the press will be that if the item has previously been discussed by the Committee then the chair could write on CASP’s behalf. If the item has not previously been discussed by the Committee then the chair must either do a ring around or circulate a draft by email first.
Members felt this item was extremely important and that it should be put into practice at all times as this encouraged accountability and proper representation of the committees’ view.
MCT
15
The minutes will continue to just show members initials rather than their full name. Members can request that their full name is shown.
KO
all
16
The action points and the agenda from each Committee meeting will be made available on the CASP website.
MCT
17
CASP membership form to be put on the CASP website.
MCT
18
PD to email information on the role of secretary and mentoring to KO’D
PD
19
PD to draft a welcome letter for new CASP members.
PD
20
That CASP will apply to join the Camden Federation of Tenants and Residents Associations.
MCT
21
Paul Caton from the Tenant Participation team to clarify in writing about CASP membership of the Camden Leaseholders Forum. Reps to be formalised once this has been confirmed.
PC
22
once CASP membership of DMCs is confirmed that the District reps should also be the CASP reps on DMCs.
District reps
23
agreed that JM would be co-opted onto the CASP Committee
24
DR will email the Housing Strategy and Policy Forum agenda items before their next meeting to CASP members.
DR
25
KO to draft a timetable with Committee meetings taking place on the last Monday in the month and no meeting in August 2009. The December 2008 meeting to be brought forward to 8 December which will be a shorter meeting.
